CASE STUDY: ZEST PEDIATRICS
SUCCESSFUL EMR MIGRATION
FOR ZEST PEDIATRICS.
In today’s rapidly evolving healthcare landscape, efficient and accurate data management is crucial for delivering high-quality patient care. Zest Pediatrics of Beachwood faced a significant challenge in migrating patient data from their existing Pediatric EMR Atlas system to a new instance in a usable, distinct field specific format rather than a cumbersome single document format.
Recognizing the complexity and importance of this undertaking, they partnered with Cadensoft to ensure a seamless and secure migration. This white paper outlines the challenges, solution, and outcomes of the project, providing insight into Cadensoft’s capabilities in delivering robust data migration services.
The Challenge
Zest Pediatrics needed to transition critical patient records from an outdated Pediatric EMR Atlas instance to a new system without disrupting operations or compromising data integrity. The project involved transferring large volumes of sensitive data, including:
- Patient Demographics: Personal and familial medical history and contact information.
- Patient Visits: Patient notes, vitals, growth parameters, labs, and OT forms in PDF format.
- Macros: A comprehensive list of dot phrases/templates.
- Contacts: Related contact information, including phone, fax, and departmental details.
Key challenges included ensuring data accuracy, maintaining continuity in patient care, and completing the migration with minimal downtime.
The Solution
Cadensoft applied its expertise in healthcare data migration to deliver a comprehensive solution, addressing the project’s unique requirements. The scope of work included:
Data Transformation
Accurate mapping of data fields from the original Pediatric EMR Atlas instance to the new system.
Data Validation and Verification
Conducting thorough validation checks post-migration.
Resolving discrepancies to ensure 100% data accuracy.
Data Loading
Importing transformed data into the new Pediatric EMR Atlas instance.
Verifying the integrity and accuracy of loaded data.
Deliverables
A complete and secure transfer of all data categories.
A detailed final report documenting the data migration process, validation results, and resolutions.
Key Outcomes
Accurate and Complete Data Migration:
All patient records were seamlessly transferred to the new EMR system, ensuring uninterrupted access to critical information.
Improved Operational Efficiency:
The new system, coupled with clean and accurate data, streamlined workflows and enhanced patient care delivery.
Comprehensive Reporting:
The final migration report provided Zest Pediatrics with clear documentation of the process, instilling confidence in the integrity of their data.
Execution and Collaboration
The project began with a detailed discovery phase to understand Zest Pediatrics’ specific needs and data structure. Cadensoft’s team developed a tailored migration plan, focusing on precision and security. Regular updates ensured transparency, while collaborative and timely problem-solving addressed unexpected challenges swiftly.
Client Testimonial
The process took significantly less time than I was anticipating. I was immensely impressed with how quickly this large amount of data was able to be moved over. The experience of transferring the data was much more efficient than I thought it was going to be. And honestly my communications with the Cadensoft team was also incredibly efficient. This was very important to me because as the data transfer was happening I was able to continue doing my job, I was seeing patients everyday and updatng records during those visits.
— DR. KEILI MISTOVICH
Conclusion
Zest Pediatrics’ successful EMR migration demonstrates Cadensoft’s ability to tackle complex data migration projects in the healthcare industry. By ensuring accuracy, security, and collaboration, Cadensoft delivered a solution that not only met but exceeded client expectations.
This project highlights Cadensoft’s expertise in healthcare technology consulting and reinforces its commitment to empowering organizations to improve patient care through innovative solutions.
In Our Client's Own Words
Working with Cadensoft.
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Recommendation.